Vaiz Pricing Guide: Plans, Limits and Value
Vaiz Pricing Overview
Four tiers stack from a usable Free plan to a custom-priced Enterprise edition. Pro is the natural ceiling for most teams; Premium is the AI tier; Enterprise sells self-hosting and tighter control.
The pricing page lists Free, Pro, Premium, and Enterprise. The structural gap between Pro and Premium is mostly the AI assistant and unlimited storage. Annual billing knocks roughly 30% off both Pro and Premium versus monthly.
Free, Pro, Premium, and Enterprise
30-day free trial available on paid plans. SOC 2 sits on the Vaiz public roadmap for Q3–Q4 2026; broader enterprise security features (SSO, audit logs) are planned for 2027.
Current per-user prices to verify
50% startup discount advertised at signup. Verify the current numbers on vaiz.com before quoting them to procurement; SaaS list prices drift.
Annual versus monthly billing
Extra storage can be purchased separately on lower tiers. Verify the current numbers on vaiz.com before quoting them to procurement; SaaS list prices drift.
| Plan | Annual | Monthly | Users | Storage | Automations | AI |
|---|---|---|---|---|---|---|
| Free | $0 | $0 | Up to 10 | 2 GB | 100 / mo | No |
| Pro | $5 / user | $7 / user | Unlimited | 500 GB | Unlimited | No |
| Premium | $9 / user | $13 / user | Unlimited | Unlimited | Unlimited | Yes |
| Enterprise | Custom; self-hosted option | |||||
Teams comparing tools should price every plan at the headcount they plan to scale to, not the seat count they pilot with.
Use annual billing if the team commits for a year; the difference is roughly a third of the per-seat price.
Free Plan: Who It Fits
Free supports up to 10 team users with 2 GB of storage and 100 automations a month. It is enough to evaluate one real project before upgrading, but not enough to run an ongoing team workspace.
The Free plan is generous for a pilot but bumps into limits quickly under daily use. Automations cap at 100 events per month, storage maxes out at 2 GB, and the AI assistant is not included. There is no automatic upgrade — workspaces stay on Free until an owner switches plans.
User, storage, and automation limits
10 team users. Storage and automation caps quietly push teams into higher tiers, so budget for the upgrade before usage forces it.
Small-team use cases
Small-team pilots, one or two project boards, evaluation of UX. Set roles at invite time and review access quarterly; loose permissions are the most expensive thing to retrofit.
When free becomes limiting
100 automation runs per month, total. Storage and automation caps quietly push teams into higher tiers, so budget for the upgrade before usage forces it.
- Storage — 2 GB shared across the workspace.
- AI assistant — not included on Free.
Free becomes limiting when a team starts attaching documents heavily, automating a daily routine, or scaling beyond ten members.
Free is for a trial run, not a permanent home; expect to upgrade within a few months of active use.
Pro Plan Value
Pro is $5 per user a month on annual or $7 on monthly billing. Users become unlimited, storage rises to 500 GB, and automations are uncapped. The AI assistant stays in Premium.
Pro is where Vaiz starts feeling like a complete team tool. Storage climbs from 2 GB to 500 GB, automations stop counting, and the user cap disappears. For a 10-person team on annual billing, the cost is $50 per month — competitive against Asana and ClickUp at comparable tiers.
Unlimited team user claims to verify
Official claim; verify with sales for very large rollouts. Storage and automation caps quietly push teams into higher tiers, so budget for the upgrade before usage forces it.
Storage and automation upgrades
500 GB pooled across the workspace. Storage and automation caps quietly push teams into higher tiers, so budget for the upgrade before usage forces it.
Best fit for scaling teams
Scaling teams that need docs, dashboards, and automation without AI. Set roles at invite time and review access quarterly; loose permissions are the most expensive thing to retrofit.
- Unlimited automations — uncapped when-then rule runs.
- Unlimited history — full audit trail and event log.
Teams that already pay for an AI workflow elsewhere can stay on Pro indefinitely; the value gap to Premium is mostly AI and storage.
Pro hits the sweet spot for most growing teams; budget here unless AI is part of daily work.
Enterprise Pricing
Enterprise is custom-priced and pitched around running Vaiz on a controlled server with stricter compliance and admin controls.
The Enterprise page focuses on "total security and control on your own server", indicating a self-hosted or dedicated deployment option. SOC 2 certification is listed on the public roadmap for Q3–Q4 2026, and broader enterprise features like SSO and audit logs are scheduled for 2027. Teams with strict compliance needs should request the current security questionnaire and roadmap status before committing.
Self-hosted or controlled-server needs
Main differentiator versus Premium. SOC 2 sits on the Vaiz public roadmap for Q3–Q4 2026; broader enterprise security features (SSO, audit logs) are planned for 2027.
Compliance and setup factors
SOC 2 on roadmap; verify timeline with sales. Account-protection capabilities continue to mature through 2026; verify the current state in your workspace before relying on a specific control.
Questions to ask sales
Current compliance certifications, data residency, SLA, backup and recovery options, migration assistance. Use Vaiz as a lightweight CRM stage; graduate to a dedicated CRM when email tracking, sequences, or forecasting become bottlenecks.
- Likely add-ons — SSO, audit logs, advanced permissions, dedicated support.
If self-hosting is not a hard requirement, Premium covers the same feature set with less procurement overhead.
Only pursue Enterprise if self-hosting or specific compliance requirements force the conversation.
Vaiz Versus Competitor Pricing
On a per-user basis Vaiz is competitive with Asana and ClickUp at the entry tier and slightly cheaper than Asana once AI is required. Trello and Notion sit in different categories and shouldn't be compared like-for-like.
Headline list prices change frequently. The numbers below are listed prices on each vendor\'s pricing page; always reverify before quoting them to procurement. Vaiz pricing verified against vaiz.com on May 20, 2026.
Asana and ClickUp comparison points
Total cost of replacing multiple tools matters more than the headline per-seat price. One-click importers cover Trello, Jira, Asana, YouTrack, and Notion (tasks today); plan a parallel run for one cycle before sunsetting the old tool.
Trello and Notion cost tradeoffs
AI add-ons are often a separate line item on incumbents; check whether the headline price actually includes the AI features you need. Verify the current numbers on vaiz.com before quoting them to procurement; SaaS list prices drift.
Total cost of replacing multiple tools
Storage and automation caps quietly push teams into higher tiers; budget for those when comparing. Verify the current numbers on vaiz.com before quoting them to procurement; SaaS list prices drift.
| Tool | Entry paid tier | AI / mid tier | Notes |
|---|---|---|---|
| Vaiz Pro | $5 / user / mo (annual) | Premium $9 / user (annual) | AI on Premium only |
| Asana | Starter, around $11 / user (annual) | Advanced higher | Verify on asana.com |
| ClickUp | Unlimited, around $7 / user (annual) | Business higher | Verify on clickup.com |
| Trello | Standard, around $5 / user (annual) | Premium higher | Different scope; Kanban-first |
| Notion | Plus, around $10 / user (annual) | Business higher | Different scope; docs-first |
If the goal is to retire two or three subscriptions, Vaiz Pro often wins on total cost even before AI enters the picture.
Compare effective monthly cost at full team size and feature parity, not the headline entry price.
How to Choose the Right Plan
Match the plan to team size, storage needs, automation depth, and whether the AI assistant will be used daily. Start on Free or Pro and upgrade only when a real workflow demands it.
Plan selection is straightforward once a team is honest about its workflow. Most teams that try Vaiz land on Pro and stay there. Premium pays back when AI is part of the planning routine; Enterprise is for compliance- or hosting-driven purchases.
Team size and storage needs
Annual billing is worth committing to once the team has run a Pro pilot for a month or two. Storage and automation caps quietly push teams into higher tiers, so budget for the upgrade before usage forces it.
Automation and AI needs
Switch from Premium back to Pro mid-cycle if the AI assistant doesn\'t get used. Start with one painful chore and watch the rule for a week before adding another; rule sprawl is the silent killer.
Upgrade checklist before paying
Re-check pricing against vaiz.com before renewal — SaaS list prices drift. Verify the current capability against vaiz.com before relying on it for a critical workflow.
- Confirm team size and which roles need full access versus guest access.
- Estimate storage needs from attachments, embedded media, and document size.
- List the automations the team would actually use (auto-assign, notify, archive).
- Decide whether AI is a daily tool, a sometimes tool, or not yet relevant.
- Pilot on Free for one project, then upgrade to Pro or Premium.
The cheapest mistake is over-buying on day one. Pilot, upgrade, and renew only when usage justifies it.
Start on Free, upgrade to Pro after the first month, and only step up to Premium when AI is a real habit.
Frequently asked questions
How much does Vaiz cost in 2026?
Pro is $5 per user a month on annual billing or $7 monthly. Premium is $9 per user a month annual or $13 monthly. Free is $0 for up to 10 users; Enterprise is custom. Verified against vaiz.com on May 20, 2026.
Is the Vaiz Free plan permanent?
Yes. Workspaces stay on Free until an owner upgrades. The limits are 10 users, 2 GB storage, and 100 automations a month.
Does Vaiz offer a discount for startups?
Vaiz advertises a 50% startup discount at signup. The exact eligibility criteria should be confirmed with sales.
Which Vaiz plan includes AI?
The AI assistant ships on Premium only. Pro and Free do not include it. MCP support, which lets external AI tools like Claude or Cursor reach the workspace, is broader than the plan-gated AI assistant.
Can I self-host Vaiz?
Yes, on the Enterprise plan. The Enterprise marketing emphasizes total security and control on your own server. Contact sales for hosting requirements and pricing.
Is there a free trial for paid plans?
A 30-day free trial is available on paid plans. Use it to test automation, AI, and Gantt depth before committing to annual billing.